2008 EXHIBITOR REGISTRATION IS NOW OPEN - please read details below.
TRADE FAIR FLOORPLAN Click Here |
The cost of a standard trade fair booth is $ 995.00, plus GST. Larger booths are available, please download the registration form for pricing.
As part of their registration each Exhibitor will be provided with:
- A standard 10’ x 10’ fully draped exhibit booth with carpet [navy]
[8’ high black back wall drape & 3’ high black side drape] - 1 – 6’ skirted table and 2 folding chairs
- Basic electrical [duplex outlet]
- 2 – Exhibitor Badges [*number varies by booth size]
- Company Name and Product/Service description listed in the event program and on the conference website
- Material Handling in/out
Booth Assignment:
Booths will be assigned in priority sequence based on receipt of payment and space availability. Every effort will be made to ensure you are not located immediately beside or across from your competitor(s).
Move In/Move Out Times:
Set-up is scheduled for Monday morning, October 27, 2008 beginning at 8:00 a.m. The Trade Fair will open to delegates for the Welcome Reception on Monday at 4:30 p.m.
Show Hours:
| Monday | Trade Fair will open at 4:30 p.m. |
| Welcome Reception will be held 4:45 p.m. to 6:30 p.m. | |
Tuesday |
Trade Fair hours will be from 8:00 a.m. to 4:30 p.m. |
Wednesday |
Trade Fair hours will be from 7:30 a.m. to 1:30 p.m. |
All coffee breaks and lunches throughout the conference will be within the Trade Fair Venue.
Exhibit Attendants are encouraged to attend sessions during the conference, however, Exhibitors must ensure their booths are staffed during all session breaks and are expected to have at least one person staffing the Booth at all times. Exhibit attendees do not receive certificates of attendance for maintenance point purposes.
Payments and Refunds:
Payment can be made by cheque, Visa or MasterCard and must be submitted no later than September 12, 2008. If an Exhibitor, whose application has been processed and accepted, wishes to cancel prior to September 12, 2008, a refund less 20% of the total exhibit space cost will be issued upon receipt of written cancellation. NO REFUND OF EXHIBIT SPACE PAYMENTS WILL BE MADE AFTER September 12, 2008.
Product/Services Description:
Exhibitors are required to provide a description, 50 words maximum, of the product or services to be exhibited. This will appear on the Conference Website and in the Delegate Program.
Delegate Bags:
Please advise if you wish to submit any item(s) to be “pre-stuffed” in the delegate bags and we will be in touch regarding when and where these can be sent. This is an excellent way to ensure that all delegates take home some form of direct advertising from your company. We will be requiring 700 of each item if you wish to pre-order them.
Registration:
Interested in exhibiting at our show? Please submit the attached application form to Box 38009, Calgary, AB T3K 5G9, or via e-mail to tradefair@hsconference.com. Registration includes badges for Exhibit Attendants [two per booth] and covers coffee breaks and lunches.
Questions:
If you have any questions, please contact us at (403) 236-2225 or via email at tradefair@hsconference.com.