Exhibitor Registration for 2010 has begun. Register early to ensure that you do not miss out - our trade fair has SOLD OUT for the past two years.
| TRADE FAIR MAP |
| TRADE FAIR DETAILS |
The cost of a standard trade fair booth is $ 995.00, plus GST. Larger booths are available, please download the registration form for pricing.
As part of their registration each Exhibitor will be provided with:
- A standard 10’ x 10’ fully draped exhibit booth with carpet
[8’ high back wall drape & 3’ high side drape] - 1 – 6’ skirted table and 2 folding chairs
- Basic electrical [duplex outlet]
- 2 – Exhibitor Badges [*number varies by booth size]
- Company Name and Product/Service description listed in the event program and on the conference website
- Material Handling in/out at venue
- All lunches and coffee breaks for exhibitors
Additional items required (such as internet access, extra tables, etc.) will need to be ordered through the Show Services provider. Order forms and pricing for these items will be sent out in Mid-August of 2010 via email.
Booth Assignment:
Booths will be assigned in priority sequence based on receipt of payment and space availability. Every effort will be made to ensure you are not located immediately beside or across from your competitor(s).
Move In/Move Out Times:
Set-up is tentatively scheduled for Monday morning, November 8, 2010 beginning at 8:00 a.m. The Trade Fair will open to delegates on Monday at 4:00 p.m. and remain open until after the Welcome Reception at 6:00 p.m.
Dismantling of exhibits will commence following lunch [not before 12:30 p.m.], on Wednesday, November 10, 2010.
Please note that these times may change once the speaking schedule is set. All confirmed exhibitors will be notified via email of final show hours at that time.
Tentative Show Hours:
| Monday | Trade Fair will open at approximately 4:00pm and remain open until the end of the Welcome Reception at 6:00 pm |
Tuesday |
Trade Fair hours will be from 8:00 a.m. to 5:00 p.m. |
Wednesday |
Trade Fair hours will be from 8:00 a.m. to 12:30 p.m. - dismantling of booths may begin after 12:30 p.m. |
All coffee breaks and lunches throughout the conference will be within the Trade Fair Venue.
Exhibit Attendants are encouraged to attend sessions during the conference, however, Exhibitors must ensure their booths are staffed during all session breaks and are expected to have at least one person staffing the Booth at all times. Exhibit attendees do not receive certificates of attendance for maintenance point purposes.
Payments and Refunds:
Payment can be made by cheque, Visa or MasterCard and must be submitted no later than June 30, 2010. If an Exhibitor, whose application has been processed and accepted, wishes to cancel prior to June 30, 2010, a refund less 20% of the total exhibit space cost will be issued upon receipt of written cancellation. NO REFUND OF EXHIBIT SPACE PAYMENTS WILL BE MADE AFTER June 30, 2010.
Product/Services Description:
Exhibitors are required to provide a description, 50 words maximum, of the product or services to be exhibited. This will appear on the Conference Website and in the Delegate Program.
Delegate Bags:
Please advise if you wish to submit any item(s) to be “pre-stuffed” in the delegate bags and we will be in touch regarding when and where these can be sent. This is an excellent way to ensure that all delegates take home some form of direct advertising from your company. We will be requiring 700 of each item if you wish to pre-order them.
Registration:
Interested in exhibiting at our show? Please submit the attached application form to Box 38009, Calgary, AB T3K 5G9, or via e-mail to tradefair@hsconference.com. Registration includes badges for Exhibit Attendants [two per booth] and covers coffee breaks and lunches.
Questions:
If you have any questions, please contact us at (403) 236-2225 or via email at tradefair@hsconference.com.