11th Annual
Alberta Health & Safety
Conference and Trade Fair

TRADE FAIR DETAILS:

The cost of a standard trade fair booth is $ 1,050.00, plus GST. Larger booths are available, please download the registration form for pricing.

As part of their registration each Exhibitor will be provided with:

1. A standard 10’ x 10’ fully draped exhibit booth with carpet
   [8’ high back wall drape & 3’ high side drape]
2. 1 – 6’ skirted table and 2 folding chairs
3. Basic electrical [duplex outlet]
4. 2 – Exhibitor Badges [*number varies by booth size]
5. Company Name and Product/Service description listed in the event program and on the conference website
6. Onsite Material Handling
7. All lunches and coffee breaks for exhibitors

Additional items required (such as internet access, extra tables, etc.) will need to be ordered through the Show Services provider.  Order forms and pricing for these items will be sent out in Mid-August of 2012 via email.

Booth Assignment:
Booths will be assigned in priority sequence based on receipt of payment and space availability.  Every effort will be made to ensure you are not located immediately beside or across from your competitor(s).

Move In/Move Out Times:
Please note that these are subject to change depending on the final schedule and will be
confirmed by mid-August of 2012. Set-up is tentatively scheduled for Monday morning,
November 19, 2012 beginning at 7:00 a.m. The Trade Fair will open to delegates on
Monday at 11:00 a.m. and remain open until after the Welcome Reception at 7:00 p.m.

Dismantling of exhibits will commence following lunch [not before 1:30 p.m.], on
Wednesday, November 21, 2012.

Please note that these times may change once the speaking schedule is set. All confirmed exhibitors will be notified via email of final show hours at that time.

Tentative Show Hours:

Monday	Trade Fair will open at approximately 11:00 am and remain open until the end of the Welcome Reception at 7:00 pm
Tuesday	Trade Fair hours will be from 8:00 a.m. to 5:15 p.m.
Wednesday	Trade Fair hours will be from 8:00 a.m. to 1:30 p.m.

All coffee breaks and lunches throughout the conference will be within the Trade Fair venue.

Exhibit Attendants are encouraged to attend sessions during the conference, however,
Exhibitors must ensure their booths are staffed during all session breaks and are expected
to have at least one person staffing the Booth at all times. No attendance certificates will be
issued to exhibitors for maintenance points.

Payments and Refunds:
Payment can be made by cheque, Visa or MasterCard and must be submitted no later than June 29, 2012.  If an Exhibitor, whose application has been processed and accepted, wishes to cancel prior to June 29, 2012, a refund less 20% of the total exhibit space cost will be issued upon receipt of written cancellation.  NO REFUND OF EXHIBIT SPACE PAYMENTS WILL BE MADE AFTER June 29, 2012.

Product/Services Description:
Exhibitors are required to provide a description, 50 words maximum, of the product or services to be exhibited.  This will appear on the Conference Website and in the Delegate Program.

Delegate Bags:
Please advise if you wish to submit any item(s) to be “pre-stuffed” in the delegate bags and we will be in touch regarding when and where these can be sent.   This is an excellent way to ensure that all delegates take home some form of direct advertising from your company. We will be requiring 800 of each item if you wish to pre-order them.

Registration:
Interested in exhibiting at our show?  Please submit the attached application form to Box 38009, Calgary, AB T3K 5G9, or via e-mail to tradefair@hsconference.com.  Registration includes badges for Exhibit Attendants [two per booth] and covers coffee breaks and lunches.

Questions:
If you have any questions, please contact us at (403) 236-2225 or via email at tradefair@hsconference.com.